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Applying for a visa online has its benefits. While the process may seem very simple when using the visa application services online, even a tiny mistake can cause your visa application to get rejected. In order to ensure that your visa processing runs smoothly, it is crucial to understand the mistakes that are most commonly made when applying for the online visa.

Below mentioned are the mistakes to avoid when applying for the online visa:

• Understand the type of visa required. Many a time, many countries have different types of visa like the tourist visa or the transit visa as examples. Some countries stringently need a visa from certain countries, while a few are exempted from needing one. When you are travelling from your home country to your designated country, many a times you will stop over in between flights, anywhere between 6 hours to 12 hours. In such situations, you will require a transit visa, to avail of lodging services outside the airport. Without a transit visa, you will not be allowed to exit the airport. Therefore it is necessary to check before hand which type of visa you need to apply for before you plan your trip.

• Document requirements vary from country to country. Always check the official document requirements on the official website before you start your visa processing. Even if you miss a single document for the visa application services, your visa will get rejected. Certain visa requirements need you to physically hand in the documents whereas some visa applications require an attested copy digitally. The requirements of the documents depend on your visa type. To solve this problem, refer to the visa applications services for the correct guide.

• Ensure that you fill in your details accurately and completely. Incomplete forms will cause your online visa application to be rejected. Once the details are submitted, you cannot change any information, thus ensure that you have put in the relevant details. Most Visa Application Services provide assistance when you fill your form.

• Some visa applications require a personal interview with the embassy or consulate. Always check to ensure you have an official appointment for this interview. Many a times, individuals fail to keep their appointments and their applications get rejected. Plan this appointment as per your convenience and try not to change it.

• Keep a track of your visa application online. Once your application is accepted, you can either pick it up at the embassy or you can have it delivered at your home. Ensure that you plan your visa processing way in advance, to accommodate for any unplanned delays. You will not want to miss your flight, just because your visa application turned out a few hours late.

In the application for visa or a passport there is always a documentation process. Traditionally, one had to submit physical documents of identity proof like address proof, photographs, attested copies and letters. With today’s world and technology, this burden of this process has greatly reduced. The electronic document management process uses a digital format to process and document all the data from the individual’s documents. In this article, we mention the difference between the physical documentation services and the electronic document management services.

• No limitations to access

With the electronic document management services, your document’s data is stored on a database that can be accessed via a connected network. With the right level of authorization, any individual can bring up certain documents with just a click of a button. Easy access ensures faster sharing and retrieval from a paperless database. However, with the physical documentation, there is a need for the paper documents to passed or couriered from one place to another. This process can take anywhere between days to weeks and is also restricted by the geographical limitations.

• Easy searching and categorizing

With the Electronic Document Management Process you can store all the data in any series, be it alphabetical, serial number or any other type of preference. You can easily access any information just by typing a single word or a single name. The options here are numerous. You can also search for specific documents with multiple choices like age, gender, nationality etc. with the physical documentation process; you will be forced to go through the whole documents just to search for the one you want. The means to categorize this data is not only limiting, but also takes up a lot of time and space. The more data you have to document, the more tedious the job becomes.

• Better security

Recorded data can be misused or used for wrong purposed. With the electronic data management process, this data can be secured easily either with a pin code or password that can be accessed by certain individuals or a high level of authorization. This data also can be encrypted by certain methods and can be decrypted by a different process or a code, thus securing the data thoroughly. With the physical documentation process, it is either kept in large rooms, or filing cabinets that can be easily accessed by anybody, and can easily be damaged too.

This documentation process is an important part of the visa and passport application and approval. Many a times, these documents need to be used repeatedly for any new application. Thus in order to save time and resources, the electronic documents management services prove to be very beneficial.